Notice of Annual General Meeting
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- 6 days ago
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TO ALL MEMBERS AS ADDRESSED
NOTICE OF 2026 ANNUAL GENERAL MEETING
Dear Members,
Notice is given under Rule 33 of the Broadmeadows Basketball Association Inc. Constitution that the 2026 Annual General Meeting (AGM) of the Broadmeadows Basketball Association (BBA) will be held as follows:
DATE: Sunday, 17 May 2026
TIME: 10.00 am
VENUE: Broadmeadows Basketball Stadium – Function room
1 Tanderrum Way, Broadmeadows
Items of Business
In accordance with Rule 30 of the BBA Constitution the ordinary business of the AGM will include:
1. Confirmation of the minutes of the previous Annual General Meeting and of any Special General Meeting or General Meeting held since the last AGM.
2. Presentation and consideration of:
the annual report of the Committee on the activities of the Association during the preceding financial year; and
the financial statements of the Association for the preceding financial year, as submitted by the Committee in accordance with Part 7 of the Associations Incorporation Reform Act 2012.
3. Election of Committee Members.
4. Determination of the process for setting the amounts (if any) of the annual subscription and joining fee.
5. The annual general meeting may also conduct any other business of which notice has been given in accordance with these Rules.
Special Business:
In accordance with Rule 39, notice is given that the following special resolution will be proposed at the AGM:
Special Resolution:
That the Association adopt the Basketball Victoria Constitution Template in place of its current rules, in accordance with Section 50 of the Associations Incorporation Reform Act 2012.
This resolution requires a 75% majority vote of members present and entitled to vote at the meeting to be passed.
Committee positions vacant
In accordance with Rule 55, the positions available at this AGM for nomination of candidates are:
President, 2-year term
Treasurer, 2-year term
Vice President, 1-year term, and
Up to three ordinary committee members.
Written nominations of candidates for election as Office Bearers or Ordinary Members of the Association must be lodged with the Secretary (secretary@broncosbasketball.com.au) no later than seven (7) days prior to the Meeting, (i.e. no later than 10 May 2026), see Rule 51 of the BBA Constitution.
Timeline for submission of materials (at secretary@broncosbasketball.com.au):
Category B members (one nominee per Domestic Club) and Category C members (one parent/guardian of financial registered Bronco representative players in the Under 12 to Under 18 age groups) are entitled to attend the AGM and vote on all matters requiring decision provided they have completed the registration formalities outlined in Rule 14A of the BBA Constitution.
In accordance with Rule 34, proxy votes on the prescribed form must be lodged with the Secretary no later than 24 hours prior to the Meeting.
Notes:
Members entitled to vote must be financial and meet the eligibility criteria as set out in the current rules of the Association.
If you are unable to attend, please ensure a proxy is appointed in accordance with the Association’s rules.
General Business items may be requested in writing to the Secretary and must be received no later than 7days prior to the AGM.
Proposed Constitution and table of main changes attached
Committee position nomination forms attached
Member nomination forms attached
I look forward to your attendance at the AGM, which is a key event in the annual life of the Association. Please direct any questions you may have via email secretary@broncosbasketball.com.au along with your telephone contact details and I will call you about the questions you have, if an email response will not suffice.
Yours sincerely
Sandy Knowles
Secretary
Broadmeadows Basketball Association
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